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This document is structured into two parts, your profile setup and email export. The four Windows 10 PCs in the Lower Tween Science Study (referred to as the Userroom) has have Microsoft Outlook 2016 clients installed. The client is necessary for the exporting and extracting of your email messages. No export function is available through the Outlook Web App referred to as (OWA).
Step 1. Organizing your inbox before archiving
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Select Import/Export option.
Select Export to a file option and press Next button.
Select Outlook Data File (.pst) option and press Next button.
Select/highlight your email name at the top of the dialog box and check Include subfolders box. Press Next button.
Check the radio button for Allow duplicate items to be created and the Browse button to give your .pst file a name and location to save it, see following image for Browse button dialog box.
NOTE: What the three options mean;
Replace duplicates with items exported:
If a duplicate item is in the export file location it will be replaced with the latest item being exported.
Allow duplicates items to be created:
If a duplicate item is in the export file location it will be duplicated. This means you will have multiples of the same item in the same PST file.
Do not export duplicate items:
If a duplicate item is in the export file location it will NOT be replaced with the latest item being exported. You will keep the original file in the PST file.
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Browse button dialog box example. Generally, use your email name <jrs_lastname> for .pst filename and Desktop for location to save the file. Press OK button when done.
You will be prompted for a password if you want to password protect your .pst file. Make sure Save this password in your password list box is not checked or the computer will remember your credentials and be able to open your .pst file. Press OK button to create your exported .pst file.
Since Desktop was used for location you should see your .pst file on the Desktop after export process has completed.
You can now copy this file for take-home on the media of your choice.
WARNING:
After coping copying your .pst file make sure to delete it and empty the trash on the computer where you created this export file.
How to use the output file
A PST file is generated by the above process. The file may be imported using either a Mac or PC Outlook client.
Mac Outlook (Command+space "outlook")
- Menu File > Import is available when you are connected to an existing account.
PC Outlook (Start menu "outlook")
- Clicking on the File menu yields another dialog. Select this option to open a PST file
In both interfaces, the imported content displays as a subfolder of the mailbox. The underlying file may be freed for other file system maintenance (rename, move, etc.) by "deleting" the subfolder (context menu > Delete) in the Outlook UI.
Reference
Archiving your emails for take-home.docx
Archiving your emails for take-home-20191003.pdf
Archiving your emails for take-home-20190311.pdf