Standard Operating Procedure - Core Description
January 2018
The Core Description technician shares his/her duties between the Core Lab and Core Description. For details on the Core Lab duties, refer to the Core Lab SOP.
I. PRE EXPEDITION

See General JRSO Shipboard Technical Staff SOP
New hires should be trained to use the software packages used in the core description work flow: DESClogik, LIME, Sample Master, Strater (eventually), LORE, LIVE, ImageCapture, SPOT, SEMUploader, and Thin Section Report Writer and Builder, and Value List Builder Excel Macro. The DESClogik training modules found in the "All things DESClogik" folder on IODP share server cover the majority of this information.
New hires should also see the list of links to core description google sites at the end of this SOP. These sites contain workflows, value lists, component definitions, and many more, useful bits of information.

II. PORT CALL - Start of an Expedition

Work on expedition specific introduction presentation for the science party; coordinate with VCD introduction together with publication specialist.
Read the prospectus and talk with the EPM about likely lithological materials expected. Use this formation to select one or two example templates from previous expeditions, with value lists, the description team can review and edit once you introduce DESClogik. Make sure the staff scientists has enough time set aside for core description training. It will take the science description team at least few days to get you a working document.
Try to arrange DESClogik training after SampleMaster training.
Check with PP technician if VCD print works as intended.
Check the SEM/sputterer/uploader and their supplies. Run test samples and take images.
Obtain visual confirmation of the Smear Slide Atlas reference slides location (2 sets) from the off going description technician. These need to be kept in Description Computer's desk drawer, in the logging office.

III. SITE PREPARATION - Prior to arrival on site and core on deck

Present DESClogik to the on-coming micropaleontologists, sedimentologists, petrologists, and structural geologists regarding data entry, uploading, retrieving and context of VCDs together with publication specialist. Present the work flow process. Explain any best practices and workarounds DESClogik may require. See V:\IODP_Share\ALL things DESClogik\Technician Guides and Quick Starts for cheat sheets.
Ask the curator to set-up user accounts (individual accounts) and privileges, they may need to work with the developers. Make sure they work before your lab introduction and have the description team log into every account during and after intro.
To aid in communication, ask the MCs (IT people) to setup email distribution groups for the various teams according to their disciplines. Typically, there will be groups like paleontology, sedimentology, or structure on most sediment cruises. You may break up groups as you see fit by using the shipboard participant lists on the ship website. Include the Publication Specialist and yourself in these e-mail groups.
Prepare core lab according to Core Lab SOP. This includes bringing out hand lenses, diluted HCl, aluminum core scrapers, clipboards, goniometers etc… Also, check to see that the description table lifts work properly.
Run SEM and sputterer with test sample if you have not already.
Core description workflow hands-on training and SEM training for science party.
Develop new templates for core describers. As applicable, use an analogous template from a previous expedition as the basis for a new template. Scientists may have suggestions for an appropriate similar expedition. This process should be a continuation of your port call activities. Have the scientists code their edits in green yellow and red on the Excel sheets you give.
Create an expedition specific template in LIVE that displays core images, lithology, and SHMSL data. Encourage its use for checking for gaps and overlaps.
Implement changes requested by core describers and paleontologists into templates (incl. value list changes in Google docs, template reconfigurations, etc.). If time permits, have description team practice describing play core together, and entering data into their DESClogik template under expedition TEST samples.
Modify an existing smear slide log sheet/microscopic smear slide template to match each other as per scientist wishes.

IV. During Coring Operations

Act as one of the core lab technical staff, processing cores according to Core Lab SOP.
Maintain constant communication and collaboration among the Curator/ALO, Publication Specialist, core describers and micropaleontologists, EPM and co-chiefs.
Ensure samples (smear slides, thin sections, samples taken from the PAL samples) are entered correctly in Sample Master to ensure the SAMPLE can be retrieved in DESClogik in order to attach data to the sample (shared responsibility with curator). Use LIME or ask curator or developers to make changes.
Work with core describers and micropaleontologists to modify their templates as required. Have the describers e-mail their changes, with the description group copied, so the Publication Specialist will see changes. Keep the pubs person informed of all changes that impact his/her work, who will then change the .xml file for the VCDs accordingly.
Ensure the Publication Specialist knows what is being plotted on the VCDs and from where it is coming, and has an exact list of values to be mapped.
Work with the Publication Specialist and scientists to ensure the VCDs represent the data entered in DESClogik.
Make sure scientists are aware of all tools available to them, such as LORE, LIVE, and SampleMaster.
Introduce science party to SEM/sputterer. Help preparing samples, introducing samples to the SEM chamber and retrieval if the scientists are uncomfortable doing it themselves.
Check SEM picture quality. Check oil in sputter pump.
Update systems manuals, tutorials as needed.
Make periodic backups of data from DESClogik. Check with the EPM if these can be placed on the uservol and made available to the entire science party.

V. During Transits

Continue processing cores through the lab as described above.
Check science data with tools available (LIVE, LORE, LIME, SampleMaster, DESClogik) and ask scientists to fill gaps/correct data.
Scan all paper log sheets, smear slide sheets, etc., to data1.

VI. During Expedition

Maintain inventory by performing physical counts. Notify the ALOs if any quantity discrepancy or unusual high usage occurred.

VII. END OF EXPEDITION ACTIVITIES

Write the end-of-Expedition technical report, give a copy to the Lab Officer.
Make sure all data are uploaded to LIMS before the Developers/MCSs cut off database access; this requires coordination between the descripotion team, EPM an Developers/MCSs. You will need 3 hours after database is closed to complete all your exports. Export DESClogik data workbooks and copy them, value lists, thin section reports, thin section report builder definitions, pdfs of smear slide log sheets and or other paper logs to data1 to be taken to shore. Save all SEM files to data1. Erase all non-essential data from the hard disks of all the computers, and mail all log sheets back to shore. Check with ALOs for a data box.
Keep copies of all exports in the All things DESClogik expedition folder in a separate folder called "Final Exports".
Pack up equipment being returned for repairs and give the Assistant Lab Officer the following information: IODP inventory number, value, weight, serial number, model number, vendor's name and country of manufacture. Give the Lab Officer a list for port purchases if any.
Clean the lab and assigned area following the cleaning instruction listed in the Core Lab Handbook and by the authority of the mighty LO. Bring all the trash to the incinerator. Glass and sharps are disposed of in port call.
Clean SEM, sputterer. NO acetone!
Verify all SEM pictures were uploaded to LIMS
Perform the end of Expedition maintenance as listed in the Core Lab Handbook.

VIII. PORT CALL - Off Going

See General JRSO Shipboard Technical Staff SOP

IX. OTHER PROCEDURES

SEM - When the monitor hardware or screen resolution is changed you have to reset the observation screen size. There is a drop down item for this within the program menu. You will measure the green line with a ruler held onto the screen; enter this value into the program prompt.
SEM – Changing a filament likely requires a beam axis alignment. The instructions for this are tabbed in the manual.
Some frequent floater scientists created the smear slide atlas reference slides at great time and expense, and are a great resource. They have been misplaced several times in the past to the dismay of scientists who participate in the lab-working group. Be sure you keep track of these between you and your crew counterpart. Return them to your desk when they are no longer in use and have a scientist take responsibility for them when they leave your desk.

https://docs.google. com/a/scientific-ocean-drilling.org/spreadsheet/ccc?key=0AgrWoVG8vukRdDV2Z3pmYUI3ajh5TjZGc2Zuak0ydGc

Core_description SOP_375_DRAFT

VIII. PORT CALL - Off Going